In the era of Technology, today we can communicate within fraction of seconds. Emails today are undoubtedly one of the fastest ways of communication. E-mails are usually used as an informal means of communication but these days E-mail communication has become more and more popular during admissions and scholarship application process. So, every one of us while writing an email should follow some etiquette because through these emails we will be communicating with the admission counselors, scholarship sponsors and financial aid officers.
Scholarship email etiquette not only helps in making your communication effective but also helps you create a good impact in the minds of the admission counselors, scholarship sponsors and financial aid officers. Following are some important aspects of email etiquette practice them and make a good impression.
1) Don’t write in Capital Letters: Writing an Email in bold letters doesn’t create a good impact on the readers who will be reading the emails as if it sounds like you are shouting. It is hard to read emails written in bold letters. If you want to emphasize on a particular point then just make those fonts bold, while writing them in small letters.
2) Specify the Subject Line: Draft your subject line very carefully, as it plays a vital role while communicating through emails. Go for a subject line which coveys the message that you want to convey to the admission panel. Be very clear and precise.
3) Professional Format: Some of us think that using different font style and colored background make your emails more presentable. This is just a myth and not at all acceptable in professional emails. All this show your unprofessional attitude. Try to keep the font and formatting simple which is acceptable in formal writing.
4) Email Address: Your email address also reflects your attitude, so if your are having email id like [email protected] then please make another email Id and use it for formal and officials emails.
5) Be Clear and Precise: Your email should be short and precise. Include the necessary information in the first and second paragraph of your email. The admission counselors, financial aid officers and scholarship sponsors get thousands of emails, so they have very less time to go through the emails, so don’t write anything longer than half a page.
6) Abbreviations: Don’t use short forms or sms text in your emails, it may be done with your friends but when we talk about formal emails it is totally inappropriate to use them.
7) Attachments: People avoid opening up the attachments attached in the emails due to virus attack. If you think you need to send the attachments then first ask the recipient before you send it.
7) Check Before You Send: Carefully have a look at your email before you click for spelling and grammatical mistakes.
So students by now all of you are well versed with email etiquette. I wish you all achieve success in your life.